Privacy Policy

We are OilPro, the data controller. You can contact our Data Protection Officer (DPO) at 10 Shepherdess Walk, Londres N1 7LB if you have any questions. 

This is our Privacy Policy which explains how we obtain, use and keep your personal data safe in relation to the OilPro website (oilpro.app)

Your personal data is data which by itself or with other data available to us can be used to identify you. 

We’re committed to keeping your personal information safe in accordance with applicable data protection laws.

The types of personal data we collect and use

We’ll use your personal data for some or all of the reasons set out in this Privacy Policy. If you become a customer we’ll also use it to manage the account, product or service you’ve applied for and we’ll provide you with a separate data protection statement specifically in relation to that as part of the online application journey. Some of the information relevant to that is included in this Privacy Policy for consistency. Examples of the personal data we collect and use in relation to our website

• Full name and personal details including contact information (e.g. home address and address history, email address, home and mobile telephone numbers); 
• Date of birth and/or age (e.g. to make sure that you are eligible to apply for a product or service); 
• Financial details (e.g. salary and details of other income, and details of accounts held with other providers if you apply for a product or service with us); 
• Records of products and services you’ve obtained or applied for, how you use them and the relevant technology used to access or manage them (e.g. mobile phone location data, IP address, MAC address); 
• Family, lifestyle or social circumstances if relevant to the product or service you apply for (e.g. the number of dependants you have); 
• Personal data about other named individuals as required. Where you provide the personal data of others you must have their authority to provide their personal data to us and share this Privacy Policy and any related data protection statement with them beforehand together with details of what you’ve agreed on their behalf.
• Special category data, including data about your health and biometric data (e.g. facial ID,  fingerprints, keystrokes, and voice recordings for Touch ID and voice recognition); 

Providing your personal data

We’ll tell you if providing some personal data is optional, including if we need to ask for your consent to process it. In all other cases, if you fail to provide the requested personal data, we may be unable to process or respond to your application, query or service request. We’ll collect this personal data directly from you when you use this website. Where you go through an application process with us, we may collect some of your personal data indirectly, from other sources. We will tell you about the sources of the personal data in the data protection statement relevant to the specific product. If you provide personal data about another individual, you must have their authority to provide their personal data to us and you must share this Privacy Policy and any related data protection statement with them beforehand together with details of what you’ve agreed on their behalf. 

Monitoring of communications

Subject to applicable laws, we’ll monitor and record your calls, emails, text messages, social media messages and other communications in relation to your dealings with us. We’ll do this for regulatory compliance, self-regulatory practices, crime prevention and detection, to protect the security of our communications systems and procedures, to check for obscene or profane content, for quality control and staff training, and when we need to see a record of what’s been said. If you take out an account or service with us, we may also monitor activities on your account/service where necessary for these reasons and this is justified by our legitimate interests or our legal obligations.

Using your personal data: the legal basis and purposes

We’ll process your personal data: 
1. As necessary to perform your contract with you for the relevant account, product or service: 

a) To take steps at your request prior to entering into it;

b) To decide whether to enter into it;

c) To manage and perform that contract;

d) To update our records; and

e) To trace your whereabouts to contact you about your account.

2. As necessary for our own legitimate interests or those of other persons and organisations, e.g.: 

a) For good governance, accounting, and managing and auditing our business operations;

c) To monitor emails, calls, other communications, and activities on your account;

b) For market research, analysis and developing statistics;

c) To trace your whereabouts to contact you about your account, and to recover debt you owe us; 

d) For establishment and defence of legal rights; 

e) for the prevention, detection and investigation of financial crime, including fraud, money laundering, and terrorism financing; and

f) To send you marketing communications and for marketing to you in-branch, including automated decision making relating to this. 

3. As necessary to comply with a legal obligation, e.g.: 

a) When you exercise your rights under data protection law and make requests;

b) For compliance with legal and regulatory requirements and related disclosures

c) For establishment and defence of legal rights;

d) For activities relating to the prevention, detection and investigation of crime;

4. Based on your consent, e.g.: 

a) When you request us to disclose your personal data to other people or organisations such as a company handling a claim on your behalf, or otherwise agree to disclosures;

b) When we process any special categories of personal data about you at your request (e.g. your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning your health, sex life or sexual orientation); and

c) To send you marketing communications where we’re required to ask for your consent to do so. 

You’re free at any time to change your mind and withdraw your consent. The consequence might be that  we can’t do certain things for you. To the extent that action has already been taken based on your consent, withdrawal of your consent will not apply to the processing of your personal data that has already occurred, based on your consent.

Sharing of your personal data

Subject to applicable data protection law we may share your personal data: 

• with the OilPro companies* and associated companies in which we have shareholdings; 
• with sub-contractors and other persons who help us provide our products and services; 
• with companies and other persons providing services to us; 
• with our legal and other professional advisors, including our auditors; 
• with other organisations who use shared databases to do income verification and affordability checks and to manage/collect arrears; 
• with law enforcement bodies; 
• with government bodies and agencies in the UK and overseas (e.g. HMRC who may in turn share it with relevant overseas tax authorities and with regulators e.g. the Prudential Regulatory Authority, the Financial Conduct Authority, the Information Commissioner’s Office); 
• with courts, to comply with legal requirements, and for the administration of justice; 
• with the Financial Services Ombudsman; 
• with institutions for the prevention and detection of financial crime, including fraud, money laundering, and terrorism financing
• in an emergency or to otherwise protect your vital interests; 
• to protect the security or integrity of our business operations; 
• with other parties connected with your account (e.g. guarantors and other people named on the application); joint account holders will see your transactions; 
• when we restructure or sell our business or its assets or have a merger or re-organisation; 
• with market research organisations who help to improve our products or services; 
• with payment systems providers (e.g. Visa or MasterCard) if we issue cards linked to your account; they may transfer your personal data to others to process transactions, resolve disputes and for statistical purposes, including by sending your personal data overseas; this is necessary to operate your account and for regulatory purposes; and 
• with anyone else where we have your consent or where we have another lawful basis for doing so.

International transfers

In some instances your personal data may be transferred outside the UK and the European Economic Area. While some countries have adequate protections for personal data under applicable laws, in other countries additional steps will be necessary to ensure appropriate safeguards are in place to protect your personal data. These include imposing contractual obligations to ensure these safeguards are put in place or requiring the recipient to subscribe to or be certified with an ‘international framework’ for the protection of personal data. More details contact us.

Online applications 

If you apply for an account online, before you enter any personal details into the online form, we’ll tell you how your information will be used in our data protection statement relevant to that account, in The General Data Protection Regulation and sometimes in the relevant terms and conditions. You’ll be asked to confirm that you have read these and you’ll be asked to agree to our terms and conditions before your application can proceed.

The data protection statement, in conjunction with The General Data Protection Regulation, includes details of the uses we may make of your data, the legal bases we are relying upon to carry out that processing, and who we may share your personal data with.

We may occasionally send you information about accounts and services which we think would be of interest to you but only where we have your consent or if this is within our legitimate interests (see above for more details about lawful bases). You can choose to stop receiving information at any time by contacting us.

Contacting us by email

When you contact us, we may need to collect some personal details like your name, address and phone numbers. Email isn’t 100% secure so you shouldn’t send personal data such as your account information using normal email. Please consider another method, such as using chat in Online or calling us, if you need to share personal information.

Emails are stored on our standard internal contact systems which are secure and can’t be accessed by external parties. We store this information to identify trends, and for the purposes set out in the monitoring of communications section, as necessary to comply with any legal obligations and for our legitimate interests. For more information on the criteria we use to determine our retention periods, see below.

Using our video services

You can apply for some of our products and services using a video session from your mobile device where you see and hear your OilPro adviser in high quality two-way video.

If you use our video services, both the images and the audio will be recorded and may be used for training and monitoring purposes. We’ll use any personal data captured about you for the performance of a contract or/with a view to entering into a contact with you as well as for our legitimate interests for good governance, accounting, managing and auditing our business operations, and to monitor emails, calls, other communications in relation to your dealings with us. Please see the monitoring of communications section for more information and the criteria for retention periods section for more information on the criteria we use to determine our retention periods.

You’re entitled to record your video session only for your own personal use, and you should avoid sharing any footage with third parties or posting it on any websites. For your own privacy and protection, please ensure that your location doesn’t include items and images that you don’t wish to be recorded.

Using your personal information for direct marketing

We’ll tell you if we intend to use your information for marketing purposes and we’ll give you the opportunity to opt out if you want to (unless we need a consent to use your information for marketing purposes – if we do we’ll seek one). If you receive marketing emails and don’t want to in future, please use the unsubscribe link within the email and we’ll remove you from future campaigns. Ways to opt out of marketing communications that we send you via other channels, can be found in the The General Data Protection Regulation

Surveys and competitions

We’ll treat any survey or competition information you provide with the same high standard of care as we do all other customer information, using any details provided strictly within the terms of the competition and this Privacy Policy.

Cookies

Cookies are small text files placed on your computer, smartphone or other device and are commonly used on the internet. We use cookies and similar technologies to:

• collect information that will help us understand visitors’ browsing habits on our website;
• compile statistical reports on website activity, e.g. number of visitors and the pages they visit;
• temporarily store any information which you may enter in tools, such as calculators or demonstrations on our website; and
• in some cases, remember information about you when you visit our site. We may need to do this to provide some of our services e.g. if you use the ‘Remember my ID’ tool when logging on to Online WebTrader.

Criteria used to determine retention periods (whether or not you become a customer)

The following criteria are used to determine data retention periods for your personal data:

• Retention in case of queries. We’ll retain your personal data as long as necessary to deal with your queries (e.g. if your application is unsuccessful) or for a sensible period in order for us to reply to your online query and then deal with queries you raise upon receipt);
• Retention in case of claims. We’ll retain your personal data for as long as legal claims can be brought and defended.
• Retention in accordance with legal and regulatory requirements. We’ll retain your personal data after your account, product or service has been closed or has otherwise come to an end based on our legal and regulatory requirements.

Your rights under applicable data protection law

Your rights are as follows (noting that these rights don’t apply in all circumstances):

• The right to be informed about our processing of your personal data;
• The right to have your personal data corrected if it’s inaccurate and to haveincomplete personal data completed;
• The right to object to processing of your personal data;
• The right to restrict processing of your personal data;
• The right to have your personal data erased (the “right to be forgotten”);
• The right to request access to your personal data and information about how we process it;
• The right to move, copy or transfer your personal data (“data portability”); and
• Rights in relation to automated decision making including profiling.

For more details on all the above you can contact our DPO, view The General Data Protection Regulation or ask for a copy in branch.

Find your nearest branch or contact us

Data anonymisation and aggregation

Your personal data may be converted into statistical or aggregated data, which can’t be used to identify you. We may share and sell such anonymised data including in an aggregated format, within and outside of the OilPro companies, for statistical analysis, research and other business purposes. For example, sharing information about general spending trends in the UK to assist in research. The law says this is not considered to be personal information after it has been anonymised and/or aggregated. 

Group companies

For more information on the OilPro companies, please see OilPro

Changes to this Privacy Policy

We’ll notify you if there are any material changes to this Privacy Policy if required by applicable law or where we intend to process your personal data for a new purpose before we start that new processing activity.

Legal statement about this Privacy Policy

This Privacy Policy is not designed to form a legally binding contract between OilPro and users of our website or online services.

Links to other websites

Certain hypertext links in this website may lead you to websites which are not under the control of OilPro. When you activate these, you may leave the oilpro.app website. These links are provided solely for your convenience and do not represent any endorsement or recommendation by OilPro.

We accept no responsibility or liability for the contents of any website to which a hypertext link exists and gives no representation or warranty as to the information on such websites. We accept no responsibility or liability for any loss unavailability

We accept no liability for any loss that may arise if the goods or services advertised within this website become unavailable.

Contacting us about our Privacy Policy

Contact us, or write to our DPO at 10 Shepherdess Walk, Londres N1 7LB if you have any questions.

Customer responsibility

It is your responsibility to ensure that your computer is virus protected. We accept no responsibility for any loss you may suffer as a result of accessing and downloading information from this site.

Easy ways to protect yourself from danger

There are some things you can do to protect your personal information online. It’s by no means exhaustive but will help make sure you don’t fall foul of Internet fraud:

1. Never share a One Time Passcode (OTP) with another person, not even a OilPro employee.
2. Do not log on using a public computer.
3. Always access Online Webtrader by typing https://oilpro.appinto your web browser and logging on via our website.
4. Never enter your Online Webtrader details after clicking on a link in an email or text message.
5. Do not send confidential information by email as it’s not secure and there is always a risk it could be intercepted.
6.  If you’re logged into any online service, do not leave your computer unattended. Close down your internet browser once you’ve logged off.
7.  Never download software or let anyone log on to your computer or devices remotely, during or after a cold call.

Secure online services

You can easily identify secure websites by looking at the address in the top of your browser which will begin https:// rather than http://.

All information passed between you and OilPro when using our online services is sent using secure industry standard encryption.